Trusted By Leading Companies
The joining moment is your first retention move.
The offer is signed, but that doesn't mean they'll join. Between signing and Day One, candidates disengage quietly and TA has little visibility. Our MerchTech approach brings structure to this phase, using personalised welcome kits before Day One to create a clear, trackable touchpoint ,without any follow-ups or coordination.
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What this actually costs you
Every post-offer gap is a risk on your numbers.
Ghosting after offer acceptance
38% of candidates who sign never show up. No kit, no touchpoint, and a competing offer is still open.
Early exits on Talent Acquisition's watch
1 in 5 new hires leaves within 45 days. The joining experience decides it but most orgs leave it unmanaged.
Talent Acquisition Specialists stuck in kit operations
Every hour on vendor coordination is an hour not spent on hiring. Logistics is not a Talent Acquisition deliverable.
Generic welcome, generic signal
A PDF handbook tells your joiner they're one of many. That's the first culture signal they collect.
Zero visibility into what works
No tracking, no reports, until attrition data shows up months later when the damage is done.
Employer brand left to chance
Proud joiners post. Happy employees refer. But only when the joining moment gives them something worth sharing.
Where MerchTech makes a difference
Before Mandaala. After Mandaala.
Size collection spreadsheets sent over email
Candidates self-select on the portal before Day One
Inventory stored in office corners or with HR
Zero inventory. Assembled and dispatched per order
Manual vendor coordination and follow-ups
Automated, HRMS-triggered kit workflows
Same kit for every joiner, every grade
Role-based, level-based kits configured once
HR tracks couriers. Candidates call in to ask
Candidates track their own delivery. Zero follow-ups
Kits arrive late, or not at all
Kits arrive on or before Day One. Every time
How it works
Set it up once. Let it run.
Most of what Talent Acquisition Specialists do around joining kits is manual, repetitive, and avoidable. Here is how Mandaala removes it.
4 Ways to Build a Welcome Kit That Fits You
A MerchTech platform that adapts to how your company onboards, not the other way around.
Standard Kit
One pre-defined kit.
The candidate logs in, confirms their address, and it's on
its way. Simple and
consistent every time.
Best for: Steady hiring volumes.
A clean, consistent joining experience.
Automated Kit
HRMS-triggered. New hire added to your system - kit workflow starts automatically. Zero effort from Talent Acquisition or HR once it's configured.
Best for: High-volume hiring. Compliance-heavy or fast-moving Talent Acquisition teams.
Kit of Choice
The candidate picks between
2-3 pre-curated kits.
Same theme, different
options. They feel heard; you
stay in control.
Best for: Offering personalisation without adding operational complexity.
Power of Choice
The candidate builds their own kit - picking from apparel, tech, drinkware, and stationery. Maximum personalisation, zero returns.
Best for: Culture-forward Talent Acquisition teams. Pre-joining engagement programmes.
New Hire Welcome Kits
See how Talent Acquisition Specialists run new hire welcome kits end-to-end on Mandaala.
New Hire Welcome Kits walks through every workflow Talent Acquisition Specialists currently manage by hand - HRMS triggers, candidate self-selection, grade-based tiering, live tracking. All in one place.
FAQs
Ask Us Anything. We're Here To Help.
Vendors can print and ship. What they cannot do is automate triggers, enable candidate self-selection, integrate with your HRMS, manage grade-based tiering, or give you live tracking. You can run both, or transition fully. Either way, the manual coordination disappears.
If you hire 50+ people a year across locations, manual coordination costs more than you realise - in Talent Acquisition hours, delayed kits, and one or two early exits that each trigger a full replacement cycle. The platform pays for itself with a single retained hire.
Pan-India delivery across 8,200+ PIN codes - metros, Tier-2, Tier-3, client sites, and home addresses. Global delivery available for international hiring. Joiners receive their kit before Day One regardless of where they are.
Yes. MerchTech integrates with Darwinbox, Workday, Oracle HCM, SAP SuccessFactors, and others. A new joiner added to your HRMS automatically triggers the kit workflow - no manual kick-off, no parallel spreadsheets.
Most kits are delivered within 5-10 working days across India, including remote and regional areas. The only time investment is a one-time kit finalisation at setup. After that, Talent Acquisition Specialists' involvement in the joining kit workflow goes to zero.
In production at 150+ enterprises
Hear from our Happy Clients!
We had a wonderful experience partnering with Mandaala India to celebrate Diwali at Epigamia. They offered several gifting options and helped us curate a great list of gifts for our teams. We loved their extreme attention to detail and promptness with the deliveries on the ground. Not only did the gifts reach all the teams on time, but also in good condition, wrapped neatly.
Rohini Gupta
Manager - People, Culture & Ecosystem, Epigamia
Mandaala's BrandStore has been intuitive and effective for employees across Siemens India. 100+ products, pre-approved, delivered across India, even single pieces.
Urvil Matalia
Manager – SCM, Siemens India
Stationery module has made procurement of business cards, ID cards, lanyards very simple. We completely rely on them for good quality output.
Jagdish Am
Corporate Procurement Manager, JLL
Previously, inconsistency in final product and delivery timelines. Today, we use the portal in 22 offices. Our order is always just a few clicks away.
Ankita Banerjee
Deputy General Manager - Talent Management and Diversity, Inclusion & Belonging, Randstad
We at Capgemini have received help from Mandaala in creating driving licenses for our consultants and our customer. The driver's license contains our accounts 7 principles and gives a feeling of a real driver's license. We would like to thank all participants at Mandaala and especially Bharath BN for all help and support. Not least, you helped us create our dream driving licenses, but you also helped us distribute all the cards to desired countries. From the start, communication and collaboration has been easy and you have met all our expectations! Thank you for all the help, we look forward to future collaborations!
Anna Olson
Project Analyst, Capgemini
The support and execution went well for this project. Inclusion of portal made the process hassle free. Much thanks.
Ankit Taneja
Internal Controls & Audit Xiaomi
PRO Marketing solution is the perfect solution for an organisation like ours. We centrally create all the marketing collaterals and merchandise and dispatch them to all our regional offices. With this solution, all our leaflets and brochures are listed online and everything gets printed quickly. Our dealers have got a lot of merchandising options and access to all types of Sany marketing collateral..
Abhishek Dixit
Marketing Communications Manager
Mandaala’s Activation module has made us realise the value of convenience. The entire process - ordering, tracking and inventory management of all our product brochures is extremely simple now. The brochures, which are ordered by our on-ground sales team, are delivered directly to our partners across India. The inbuilt approval mechanism does the necessary checks at all hierarchical levels to quicken the printing process, resulting in greater efficiency, productivity and customer satisfaction.
Shankaracharya Laskar
Director - Marketing, Xerox India Limited
Using Mandaala Stationery module for 2 years. Orders delivered error-free and timely without any follow ups.
Archana Phadte
Dy. Manager Administration, Muthoot Group
Products and branding were as expected. Recognised well by State Street's global teams.
Ashok Raj
State Street
Thanks for your excellent support, We are really happy with the services provided by Mandaala. Your solution has made the gift distribution experience a pleasant one.
R Gopi
Administration & Facilities, Agilysys Technologies India Pvt Ltd
We would like to thank team Mandaala for delivering gifts to each team member on time. The support was quite prompt and we are quite impressed.
Nakul Shendernikar
Meijer Account - PMO & Operations, Capgemini
Enterprise-grade. Always.
Built for the organisations Talent Acquisition Specialists operate in.
Check joining kits off your list.
30-minute walkthrough. Your branding, your workflow, your hiring volume.